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Parent Reps
(Managers)
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Thank you for your participation with Coulee
Region United Soccer Association.
The following information is
to help those reps or "managers", both those that are new to the role and those who
are veterans.
You will play a very important role in your
team’s success by serving as a liaison between the Board of Directors, your
teams coach, the players, and parents on your team. The following
information will provide you with the information for you to pass along to
your team. At any time, please feel free to
call us or email us at
staff@crusa-soccer.com to ask questions. It is
important that we keep open, the lines of communication.
1. You could use an Assistant or Partner 
By sharing and/or dividing duties the job will
be smaller and more fun as you will have back-up for each other. If you
don't know of anyone, let us know and we can help you. Whenever you
have things to hand out, please include the player’s name at the top of each
handout to make certain everyone gets one.
2. Preseason Meeting
Organize a team/parent meeting near the 1st or
2nd practice sessions.
At this
meeting make sure to:
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Introduce yourself, your assistant, the coaches and anyone else on the
team (ie. Trainer).
-
Verify current contact information (phone numbers, emails, addresses,
emergency information, etc...)
Make yourself easily available:
home phone, work / cell phone, email (Important on game day)
Ask for volunteers for bringing refreshments (ie. water, sugar water,
gatorade - please no oranges or citrus juices -
click here for reasons and alternatives)
Ask for volunteers for field
cleanup, team assistant duties, ice cubes and zip lock bags for icing
injuries and, in hot weather,
someone to bring towels for soaking with water for players to cool off
or spray bottles of cold water.
Ask the coach to make a couple of
introductory comments.
3. Extra Copies of Rosters
Make 5 extra copies of the team roster for your
own use after you have added the player’s jersey number next to his/her
name. Please send one copy to the
Uniform Coordinator, for your
age group. Place one copy in the medical kit, always bring one
to a game/training sessions and the rest are spares for a telephone tree,
etc.
4. Medical Kit
The coach should bring this to every practice
and game. Remind him/her to keep track of inventory and let you know if
he/she needs more supplies. In case of hot weather, it is recommended that
.
5. Phone Tree-Club Voice Mail
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Use the player roster to create a phone
tree list. Ask you assistant to help with this.
-
Check with parents about their answering
machine or service as to whether or not they check it regularly.
-
Ask if they prefer to be called at work or
home and also remind them they can check the web site at
www.crusa-soccer.com
In the event that practices must be canceled or
changed, please contact all parents/guardians and leave a message on voice
mail. In addition, you should also activate your phone tree. If you
get an answering machine or a voice mail continue calling down the phone
tree until you talk with another person to make the tree effective.
6. Volunteer Hours
All parents are asked to meet an 8 hour
volunteer commitment. To help your parents meet this commitment and to help
the club, we will have you assist us in passing along opportunities for them
to do this. Areas of opportunity include parking cars at tournaments,
concessions, field prep, clean up after tournaments, registration and phone
calls.
7. Uniforms
Uniforms will be distributed approximately one
week before the first game. Contact the
Uniform Coordinator
if there are problems. You may want to use one of your extra rosters
to keep track of jersey numbers and shorts sizes. Hand out uniforms at the
practice just prior to the first game. Distribute washing instructions and
remind parents to keep uniforms clean. Players purchase their own socks,
but it is a good idea to have some extras on hand to sell. The uniforms MUST
be collected at the last game of the season so ask players to bring a change
of clothing and collect the uniforms. Please wash them before
returning to the
Uniform Coordinator.
8. Equipment
Inform all players that they must have their
own soccer shoes, soccer socks, shin guards, a soccer ball and any
medication they require with them in order to practice or play in a game (of
course they must have their uniform to play in a game also). Players without
required equipment (this includes inhalers or other required medications)
WILL NOT PLAY! Please help the coaches round up and return the balls, bag,
cones, sideline flags and medical kit at the end of the season. The coach
will return the medical kit with his/her equipment.
9. Volunteer Items
Remind your parents that it is up to the
coach’s discretion when the half-time refreshment is distributed to the
players. Emphasize the importance of water for games and practice. Each
player should bring his/her own water bottle. Please stress that players
should never share water bottles!
10.
Contact Information
Know your
club contacts:
President, Technical Director, Field Scheduler, Referee Coordinator and
Executive Director.
11. League Information
Always have a list of team members and
parents, and other managers in your division including their phone numbers
and email addresses.
12. Field Maps and Locations
Directions and maps to fields can be
found on our website. Go to our home page and click on the Maps to Fields
link. If you cannot find the map there, then contact the manager from
the team you are going to play.
13. Game Reports
Bring game sheets with rosters to the game. Any
emailed score reporting should be directed to the league administrator.
14. Rescheduled Games
Follow league policy. If a reschedule
is allowed, it is up to you and the other manager to agree on a make-up
date. An email from both managers must be sent to the league administrator
confirming the date, time, location, etc. It is up to the home team to
secure field and referees for rescheduled games. Referees must also be
notified by the home team when a game is cancelled.
15. LIGHTNING!
Approaching storms with lighting
signals an immediate retreat to a safe area. Do not retreat to standing
under a tree. Please read the hyperlink below explaining the dangers of
lightning and the steps to be taken to provide safety. Remember that
lightning can strike from as far as ten (10) miles away. The general rule is
30 minutes after the last flash and/or rumble of thunder is somewhat of a
safe indicator of safe distance. Please visit the National Lightning Safety
Institute’s web site at www.lightningsafety.com for downloadable information.
Special Instructions for Tournament/
Summer League teams
Pictures & Birth Certificates
Each player will need to have a 1 ½” x 2”
picture of themselves for their player card and a photocopy of their birth
certificate. Please begin collection as soon as the team forms to avoid
last minute problems. Players can not participate in tournaments/ summer
league without a completed player card, player cards without photographs
are considered invalid.
Extra White Shirt
Tournament/summer league players receive an
extra white practice t-shirt. This is not included in the tournament fee. A
small fee will be collected to off set the coast of the shirts. These shirts
will be numbered to correspond to each player’s jersey. This shirt is
theirs to keep, but they are responsible for bringing it to every game.
It is important to emphasize that they keep it and bring it to every game,
as the possibility of two teams with the same colored jerseys does arise and
one team will be required to change. If you receive extra shirts, it is a
good idea to carry these with you.
Registration at games
You may be asked to register your team at
tournaments/summer league games. This would include being responsible for
turning in the roster, showing player cards and medical release forms. Your
assistant, the coach or another parent can help with this.
Travel Permits
In order to process this permit, 3 documents
are needed: A completed application, roster and tournament sanctioning form
(the host tournament can provide one of these). If you submit you
application prior to 30 days before the start date of the tournament, the
fee is $25.00. If you submit the application inside 30 days before the start
date of the tournament, the fee is $50.00 and inside of 7 days the fee is
$100. Plan ahead and save your team some money. If playing in a 3 v 3
tournament outside the State, a travel permit is necessary. The fee for a 3
v 3 tournament is $10.00.
Guest Roster Forms
These can be signed off by a club officer from
which the guest player is registered to. If you wish for the State Office to
sign off on a Guest Roster Form, you must send it through the mail along
with $5.00. No faxes are accepted. The forms can be downloaded from our
website.
The CRUSA club, parents, soccer enthusiasts and most of all
the players, appreciate your extra time and effort. This is a volunteer
organization whose success depends on people like you! Thank you for your
help and we hope you have a very enjoyable season. |
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